Desk and Debit Part 11

"I took occasion, while the subject was warm, to mention a matter of which I have been thinking lately," continued Mr. Whippleton. "I have a great deal of out-door business to do, and the entire charge of the books is too much for me. We are going to have another entry clerk, and you will hereafter be the a.s.sistant book-keeper."

I was very much obliged to him for this new mark of confidence. He explained that he did not intend to give me the entire charge of the books yet, but that I should do the posting and keep the cash book; or rather, that I should a.s.sist him in doing these things. He wished me to look into the system of book-keeping the firm had adopted, and prepare myself to keep the books in the course of a year. I promised to be diligent and attentive, but I a.s.sured him that I already understood the method.

"Between us both, when we have another entry clerk, we shall have a little more time for sailing," he added. "If we can get away at three or four in the afternoon, we shall have some jolly cruises, for we can make an easy thing of it in the boat as well as at the desk."

"How far can you go in this boat?" I asked, as I glanced at the broad expanse of waters to the north and east of us.

"How far? As far as you please. A thousand miles. You can go to the head of Lake Superior, or through Lake Huron to the foot of Lake Erie."

"Not in this boat."

"Why not?"

"Because she isn't large enough."

"Yes, she is. Her cabin is large enough for two to sleep in; and there is a cook-stove forward, where you can get up as good a dinner as they have at the Tremont House."

"But there are violent storms on the lakes, I have read."

"So there are; but the Florina will stand almost anything in the shape of a blow. All you have to do is to reef, and let her go it. But you can always tell when it is going to be bad weather, and you can make a harbor. With a boat of this size you can run into any creek or river, anchor, and eat and sleep till it is fair weather again. I always keep within a few miles of the sh.o.r.e, on a long cruise. If I can get away for two or three weeks this summer, I intend to make a voyage up to the strait, and down on the other side of the lake."

"I should like to go with you first rate."

"My friend Waterford, who has made his fortune by speculating in lands, keeps a boat just like the Florina; and last summer he went to Detroit and back in her."

The picture he drew of life on the lake pleased me exceedingly, and I could not but sigh when I thought that such amus.e.m.e.nts were only for rich men. A poor boy, like me, had no right to think of them. Mr.

Whippleton had come about, and at dark we were at the mouth of Chicago River again. I took in the jib, and he moored the boat near the lake.

When we had put everything in order, he invited me to sail with him the next day.

"To-morrow will be Sunday," I suggested.

"What of it? The Florina sails just as well on Sunday as on any other day."

"I would rather not sail on Sunday. I want to go to church and to Sunday school."

"I didn't think that of you," replied the skipper, contemptuously. "I always sail Sundays, and I expect to race with Waterford to-morrow."

"I hope you will excuse me, sir; I would rather not go."

I saw that he was disgusted with me, but I could not yield this point.

I went home, feeling that I had offended my employer, who evidently wished me to a.s.sist him in handling the boat.

CHAPTER IX.

IN WHICH PHIL ATTEMPTS TO MAKE OUT A TRIAL BALANCE.

I went to church and to Sunday school as usual the next day; and I knew that I felt better than I should have done on board of the Florina. The next day, however, when I met Mr. Whippleton in the counting-room, he seemed to have laid up no grudge against me: on the contrary, I thought he was rather more pleasant and considerate than usual; but perhaps his conduct was only in contrast with what I had expected.

On Thursday morning, Bob Murray, the new entry clerk, appeared, and I spent the forenoon in initiating him into the mysteries of his duty. In the afternoon I commenced posting, for Mr. Whippleton had been so busy with his boat, and with his other out-door occupations, that the books were somewhat behindhand. While I was thus engaged, I obeyed the instructions of the junior partner, and examined carefully into the system by which the accounts were kept. I began early in the morning and worked till late at night, until I had posted everything down to the Sat.u.r.day of the preceding week. Then I had no difficulty in keeping the work up.

Mr. Whippleton was away now a large portion of the time. I knew that he was engaged to some extent in real estate speculations, and he hinted to me that these operations occupied a considerable portion of his time. He had simply directed me to post the books, but having mastered the system, I was disposed to show him that I was competent to keep the books alone. I footed up the columns of the invoice and sales books, and I intended to surprise him, at the end of the month, by showing him a trial balance and a statement of results. I thought I could do this, and it would be a feather in my cap if I succeeded. It would not only be good practice for me, but it would show the exact condition of the business.

While I was at work on the invoice book, I found what appeared to me to be an error. The invoices, or bills of lumber purchased by the firm, were all carefully filed away. On referring to the original doc.u.ment, I found it footed up five instead of fifteen thousand dollars. I turned to the cash book, and found that fifteen thousand dollars had been paid on account of this transaction, and I concluded that there must be another bill. I could find no other. The purchase had been made while I was in the office, and I remembered the bill.

I decided to examine all the invoices from the first day of the year, and compare them with the entries in the book, which had been transferred to the ledger. I discovered four other entries for which there were no invoices at all. In other words, there was merchandise to the amount of about thirty-five thousand dollars of which I could obtain no knowledge whatever. However, I went on with my trial balance, and the result, when I had completed it, was startling to me. My statement showed that the firm had lost over ten thousand dollars in five months, taking the stock on hand at cost and considering all debts good.

The head salesman kept what he called a "lumber book." The first entry in it was the amount of stock on hand at the beginning of the year. To this was added all lumber bought, and from it all sales were deducted, so that the book showed the amount of lumber of each kind on hand. This he did so as to be able at all times to report what new stock was needed, and then Mr. Whippleton ordered it. As there was not a great variety of merchandise, the keeping of this book did not demand much labor, each salesman being required to deduct his sales from the gross amounts.

None of the invoices which were missing had been entered in this book.

It appeared, therefore, that the firm had thirty thousand dollars worth of stock on hand more than was exhibited by the lumber book. I did not understand it, and I came to the conclusion that I did not know half so much about book-keeping as I had flattered myself I did. Still my accounts all "proved," and though I worked over this problem every evening till midnight, I could not arrive at any different result.

I was amazed, and even vexed. I did not like to say anything to Mr.

Whippleton, because I wished to surprise him with my knowledge of accounts on the first of the month. It would astonish him to learn that the firm had lost over ten thousand dollars in five months, several of them the best in the year for business. I came to the conclusion that my laudable design would be a failure, or only prove that I was a vain and conceited boy, who knew but little of the science of accounts. I did not suspect that anything was wrong, except in my own calculations.

Probably Mr. Whippleton knew all about the matter, and in due time would set it right, showing that the concern had made twenty or thirty thousand dollars in five months, instead of losing ten thousand.

"Is Mr. Whippleton in?" asked a gentleman, one day, while I was hara.s.sing my brain over the knotty problem.

"No, sir," I replied. "He went out at ten o'clock, and I have not seen him since."

"Sorry; I wanted to see him."

I soon found that this gentleman was the agent of the Michigan Pine Company, in whose invoice the discrepancy of ten thousand dollars appeared. Without indicating my purpose, I made such inquiries of him as enabled him to give the information I wanted. I was satisfied that the invoice on file was correct, and that no lumber had been purchased for which the firm had not received a bill.

Of course this discovery only added to my perplexity, and I worked half a day over the head salesman's lumber book; but I finished the investigation no wiser than I had begun it. On the cash book it appeared that the amount of the actual bill had been paid at one time, and the ten thousand dollars at another. I give the amount in round numbers, though it varied somewhat from these figures. I worried myself over the matter till I was afraid it would make me sick, and then I gave it up in despair. The first day of the month came, and when I added the month's business to my trial balance, I found another amount of five thousand dollars unexplained by any invoice. The balance against the firm remained about the same. Mortified at my defeat, I decided to show my statement to Mr. Whippleton, for I was deeply interested to know where "the figures lied."

"What's that?" demanded the junior partner, as I laid my balance sheet and statement before him.

"I have made out a trial balance and statement, sir," I replied.

"Who told you to do that?" he asked, with a glance at the sanctum of Mr. Collingsby.

"No one, sir."

"What do you mean by wasting your time in that way?"

"You told me to look into the system of keeping the books, and I thought I could not do it any better than by getting out a trial balance for the last six months."

"We don't take a trial balance but once a year."

"I only did it for practice, so that I might understand it better when I had to do the real thing."

"I don't care about your overhauling the books to that extent without my knowledge," added Mr. Whippleton, looking very much displeased.

I began to think I had sailed my last sail in the Florina; but as I had kept the books up square, I did not feel that I had done anything to incur his displeasure.